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Committees

Terms of Reference for Advice and Assistance Committee

Created – 1 September 1996, Last revised –12 March 2013

1.  Membership

Membership of the Committee is open to all IAA Full Member Associations.

2.  Purpose

In line with Strategic Objective 4 to:

  • support the development, organization and promotion of the actuarial profession and actuarial education in areas of the world in which the actuarial profession is not present or is not fully developed;
  • facilitate the progress of newly established associations towards becoming Full Member Associations of the IAA;
  • increase awareness and recognition of the profession in actuarially developing countries, and to assist newly established local associations to promote the role of actuaries and to grow the global brand

by providing advice and assistance, when requested, to member associations, to associations seeking to become members of the IAA, and to those wishing to establish new associations or to strengthen existing associations.

The advice and assistance may be focused on meeting IAA membership requirements, or may be in general to develop the elements of actuarial education and the actuarial profession.

3.  Role

  • To identify actuarial associations, actuaries and others interested in the development of the actuarial profession and actuarial education in actuarially developing countries; and to evaluate requests for advice and assistance to which the IAA could respond either at the individual, national or regional level.
  • To provide advice and assistance, when requested, to associations seeking to become members of the IAA, and to those wishing to establish new associations or to strengthen existing associations. The subject areas of this advice are, inter alia, matters relating to principles of professional conduct, disciplinary procedures, due process, education, continuing professional development, standards of practice, promoting the role of actuaries, increasing awareness and recognition of the profession, forming and developing an association, and developing relationships with regulatory and other key counterparties.
  • To provide advice and assistance to IAA member associations when requested. The subject areas of this advice are, inter alia, matters relating to rules of professional conduct, disciplinary procedures, due process, education, continuing professional development, standards of practice, marketing the profession, and developing relationships with regulatory and other key counter parties.
  • Develop and maintain a risk management protocol, in association with the Actuaries Without Borders Section (AWB), for use by both the Advice and Assistance Committee and AWB to identify and manage the potential risks for the IAA and for individual volunteers in organizing a meeting or carrying out a project in particularly high risk countries.
  • With due regard to the Subsidiarity Principle (Article 8 of the Statutes – Cooperation), to liaise with local and regional regulators, development agencies, local actuaries, local actuarial associations and other relevant parties in order to increase awareness of the roles of actuaries, the roles of actuarial professional associations, and the roles of the IAA. To make these parties aware of the advice and assistance that is available from the IAA relating to the development and promotion of actuarial education and the actuarial profession.
  • To organize and conduct selective and catalytic activities intended to support the development of the actuarial profession and actuarial education in actuarially developing countries.
  • To cooperate with actuarial and non-actuarial organizations, including, in particular, the AWB Section of the IAA, to achieve the IAA objectives and to optimize the availability of resources.
  • To ensure that the IAA Executive Committee and other IAA committees are kept well-informed about the development of the actuarial profession and actuarial education in actuarially developing countries/regions.
  • To oversee the activities of its sub-committees including appointing the Chairpersons and the Vice-Chairpersons of the sub-committees.
  • To refer requests for advice and assistance to another existing IAA committee, as appropriate.
  • To facilitate the identification and engagement of interested resources that can provide advice and assistance to actuaries and others in a country/region, such as actuaries in other countries, other actuarial associations, government and non-government organizations.
  • To coordinate the response of the international actuarial community to requests for assistance from the authorities and actuaries of actuarially developing countries/regions.
  • To work with IAA Member Associations and their corresponding committees, and IAA Sections (in particular the AWB), to support the coordination and harmonization of the contributions of each entity to the development and promotion of actuarial education and the actuarial profession in actuarially developing countries.
  • To prepare recommendations to be submitted to the IAA Executive Committee.

4.  Decision-making authority

The Committee operates within the IAA Statutes and Internal Regulations and makes recommendations for action by the Council or the IAA Executive Committee, as appropriate

5.  Operational Matters

Frequency of Meetings:
The Committee meets at least twice a year in conjunction with each IAA Council meeting and may also meet by teleconference or electronic link as required.

Agendas and papers:
All meetings will have a formal agenda prepared by the Chairperson that generally must be distributed, along with required papers, at least one week before each meeting and made available on the Committee page on the IAA website. Minutes: Minutes will be prepared and distributed as soon as practicable after each meeting and will be made available on the Committee page on the IAA website.

Minutes:
Minutes of each meeting will be prepared and distributed as soon as practicable after each meeting. Minutes are available from the Committee page on the IAA website.

Votes:

The Committee shall attempt to make decisions by consensus. However, where necessary, decisions may be made by a simple majority of the Committee members voting either at the meeting or electronically, with the Chairperson having a casting vote in event of a tie.

Reporting:

The Committee reports to the Executive Committee (EC). To facilitate communication, the EC appoints one of its members to serve as the EC liaison Person.

The Commitee will review its mandate at least every three years and report the results of this review to the Executive Committee.

The Committee Chairperson will submit a proposed workplan and, where applicable, a related budget for the coming year, for Executive Committee consideration and approval.

The Chairperson will provide a written update report to the IAA Secretariat after each bi-annual Committee meeting.

IAA Liaison:
The Committee will liaise with other IAA Committees and Sections as required to carry out its role and activities, and help these committees achieve theirs. This will include at least, where relevant, the Membership Committee, the Education Committee, and the Professionalism Committee in relation to education requirements, qualifications to practice and other aspects of professionalism relevant to IAA membership. The Supranational Relations Committee in relation to interests of supranational bodies in the development and roles of the actuarial profession, and IAA Sections, in relation to creating opportunities for actuaries and others from actuarially developing countries to participate in seminars, colloquia, and congresses of the IAA and its Sections.

The Committee takes a particularly active role in liaising with the Actuaries Without Borders (AWB) section:

  • Normally the IAA Nominations Committee appoints two members of the Committee or its Sub-committees to serve as IAA delegates to the AWB.
  • The Committee looks to the AWB as a key supplier of resources for initiatives taken by the Committee in fulfilling its roles.
  • The AWB Executive Director serves as a liaison member of the Committee. The AWB Committee appoints a second liaison member to the Committee and a liaison member to each of its regional subcommittees.
  • Through the liaison roles, the Committee ensures appropriate co-ordination and non-overlap of the activities and projects of the AWB with its own.

External Liaison:

The Committee will liaise with external stakeholders as required to undertake its role and activities.

These liaisons are subject to any requirements and/or processes of the IAA Statutes and Internal Regulations and established policies and protocols. Public statements are made in accordance with the Branding Policy and the Due Process for Making a Public Statement.

Other operational matters:

The Committee will share information regarding developments and initiatives in relation to matters relevant to supporting the development of the actuarial profession and actuarial education in actuarially developing countries/regions via the Committee page on the IAA website.

The Committee with identify, in its workplan, any risk exposure to the IAA from its actions or decision-making and consider risk-mitigating strategies as part of its operations.

6. Sub-committees, Working Groups and Taskforces Reporting to the Committee

The sub-committees of the Advice and Assistance Committee are:

  • the IAA Fund Sub-committee (until the IAA Fund is exhausted)
  • the Africa Sub-committee
  • the Asia Sub-committee
  • the Eurasia and Middle East Sub-committee
  • the Latin America Sub-committee

The Chairperson of the Committee is an ex officio member of each of these sub-committees.

The work of the Committee in the areas addressed within the scope of a sub-committee’s Terms of Reference will be conducted primarily by that sub-committee of the Committee, with regular reporting to and oversight by the Committee.

The committee may form working groups and task forces as necessary, and involve AWB resources.